If you are
interested in
creating a temporary Medical-Surgical Special or SANE-A/P Test Site at your
facility on one
of our twice yearly cross-national exam dates, please read through the
FAQ
listed below. The last section contains a link through which you may
download
an application to create a Medical-Surgical or SANE-A/P Special Test Site. Please click here for information on being added to an e-mail list that will mail you twice per year to notify you when Special Test Site applications go up on this site for our Fall and Spring exam dates.
- What
are
Special Test Sites?
- How do I
create a Special Test Site?
- Who
should
file the application to become a Special Test Site?
- If I wish to take the certification exam at our temporary Special Test Site, can I still file the Special Test Site application?
- Is
there a
fee to host the exam as a Special Test Site?
- Is there a
number of applicants required to host an exam at a Special Test Site?
- What
kind
of room should I book to hold the exam in/is there a special room
set-up required?
- I'm booking a room for the exam date and need to know, how long is the exam, and what time does it start?
- What is an
Exam Manager?
- Does C-NET
provide the exam manager for the Special Test Sites?
- Who can
serve as an Exam Manager?
- What is a
Proctor?
- Can
our
facility host both the Medical-Surgical and the SANE-A/P exams at
our Special Test Site?
- Other
facilities in our region would like to send their applicants to our
Special Test Site, may they do so?
- We would
like to keep our Special Test Site in house, provided only for our
staff. May we do so?
- Where can our staff download and print out applications to register for the Medical-Surgical or SANE-A/P exams?
- May our
facility submit a package of multiple exam applications for our
facility nurses?
- May our
facility submit a package of applications with one check/credit card to
cover that group?
- May
our
facility host a Special Test Site on a day other than those listed?
- One of the nurses on staff at my facility asked me to contact C-NET regarding her exam application, may I do this?
- Okay, I’ve
read the FAQ and I’m ready to submit an application to create a Special
Test Site. Where do I get one?
- How do I sign up to be reminded via e-mail of application deadlines, as well as when Special Test Applications go up on your site?
Q: What are
Special
Test Sites?
A: Special Test Sites are temporary test sites created so that organizations may host the Medical-Surgical or SANE-A/P certification exams on site at their facility on one of our twice-yearly certification test dates.
Q: How do I create
a
Special Test Site?
A: For the Medical-Surgical and SANE-A/P exams, the first step in establishing
a
Special Test Site is filing an application.
This application must be
completed and
either mailed or faxed so that it arrives at C-NET on or before the deadline date stated on the application. There are no exceptions to the deadline. Please be sure to contact C-NET before the deadline has passed to confirm receipt of your application.
Q: Who should
file
the application to become a Special Test Site?
A: Special Test Site applications should be filed by an individual who will serve as the contact person for the exam site. This person will provide the contact information required in the application, and will serve as a liaison between C-NET and the exam site. The basic duties of a Special Test Site contact are:
- Filing the site application
- Booking a room in their facility where the test will be administered.
- Responding to e-mails or phone calls from staff at C-NET for matters relating to the coordination of the Special Test Site.
- Making clear to your staff that it is their own responsibility to familiarize themselves with policies, procedures and deadlines as they relate to their exam application and subsequent test date. C-NET and the certification boards we serve are not responsible for any miscommunications between Site Contacts and their staff.
Q: If I wish to take the certification exam at our temporary Special Test Site, can I still file the Special Test Site application?
A: Yes. In filing the application to create a temporary Special Test Site, you become the contact person for that test site. Your preparation for the exam must not interfere with your ability to fulfill your duties as a contact person, but there is no conflict in taking the certification exam at a Special Test Site that you are also coordinating.
Q: Is there a fee
to
host the exam as a Special Test Site?
A: Facilities that wish to create a Special Test Site for the Medical-Surgical or SANE-A/P Exams must submit an application fee of $100.00 along with the Special Test Site application. This fee helps to cover the shipping and administrative costs to C-NET in the coordination of the exam site. However, C-NET will pay the Exam Managers and Proctors of Medical-Surgical and SANE-A/P Special Test Sites for their work.
Q: Is there a number
of applicants required to host an exam at a Special Test Site?
A: C-NET asks that any person filing an application to become a Special Test Site have at least 10 applicants interested in participating in the exam. Should the final number of applications filed for a Special Test Site fall below 10, C-NET reserves the right to cancel a Special Test Site. In the event of a Special Test Site cancellation, the following procedure is followed:
- C-NET will first get in touch with the site contact by phone to apprise them of the situation. Should they decide to attempt to host the exam again at the next exam date, they will have to file another application to do so. At the site contact's request, the application fee can be held on file to apply to a future Special Test Site application, or be refunded in full following the exam date.
- C-NET staff will then contact the exam applicants for the canceled test site individually by letter to inform them of the cancellation of their Special Test Site due to low enrollment. This letter will be accompanied by an exam permit as they will be automatically rescheduled to their closest permanent exam site. The letter will also explain other options such as rescheduling to a different test site for the same date.
- Exam applicants will be prompted to contact C-NET immediately with any questions or concerns.
- Exam applicants will be informed of the deadline by which they will have to contact C-NET to reschedule the location of their site for the same exam date. Requests for a change of site for the upcoming exam date will NOT be accepted after the stated deadline.
If exam applicants from the canceled Special Test Site are unable to attend the exam due to the cancellation of their Special Test Site, applicants must make contact with C-NET no later than 1 month following the exam date they originally registered and have the following options:
- For SANE-A/P: Contact C-NET to reschedule their application* to the next available test date only. This can be for the canceled site (if available for the new date), but must include a permanent test site choice as a back-up option. SANE-A/P applicants may also contact C-NET to receive a refund of their exam fees.
- Medical-Surgical applicants may contact the Medical-Surgical Board to receive a refund of their exam fees. A $75 administrative fee will apply.
PLEASE NOTE: *Once an applicant has contacted the appropriate organization and requested a reschedule of their exam application to another site for the same exam date, they are NOT ELIGIBLE to receive a refund. **Refunds do NOT include any late application processing or returned check fees.
Q: What kind of room
should I book to hold the exam in, and is there a special room set-up
required?
A: To view a separate document which details the guidelines for the type of room required to host the exam, as well as the room set-up, please click here.
Q: I'm booking a room for the exam date and need to know: how long is the exam, and what time does it begin?
A: Examinees are given 4 hours to complete the Medical-Surgical and SANE exams. If they complete the test before that time they may be dismissed. The normal* exam times are as follows:
- Report for registration at 7:30 AM
- Exam start time is 8:00 AM
- Exam end is 12:00PM (Times listed correspond to the time zone of your test site location)
Unless you specifically request otherwise, these are the exam times that will be listed on the exam permits mailed by C-NET to the examinees registered for your Special Test Site. If you cannot obtain a room to hold your exam(s) in during this time frame, you should indicate this on your application. If you discover these times are not available at your facility after you have filed your Special Test Site application, you must contact Edie Nugent of C-NET as soon as possible (no later than a month before the exam date, please) by phone at: 800-463-0786, or by emailing edien@cnetnurse.com so she may update your site information in our computer database.
*Please be aware that exam report and start times may vary by site.
A: Exam Managers are responsible for receiving the shipment of the exam materials, and confirming their arrival and completeness. They keep the shipment locked away until the day of the exam when they will bring the materials to the Special Test Site. The shipment includes an Exam Managers’ manual which explicitly describes their duties in administering the exam, from arriving at the test site and checking in the applicants through the end of the test.
Q: Does C-NET provide
the Exam Manager for the Special Test Sites?
A: C-NET will make every effort to find a candidate for the position of Exam Manager for new Special Test Sites. However, due to the fact that many our of the Exam Managers that C-NET employs are proctoring our Permanent Exam Sites on our twice yearly test dates, this is not usually possible. Also, because Special Test Sites are not in close proximity to the major cities in which C-NET has permanent exam sites, often C-NET will call upon the Special Test Site contact to aid in finding a candidate to serve as an Exam Manager. Should this occur, the site contact will be notified by e-mail.
Q: Who can serve
as
an Exam Manager?
A: A candidate for the position of Exam Manager should be reliable, responsible, and not present a conflict to the integrity of the exam. By this we mean that the Exam Manager should not have any reason to sit for the exam, such as being an uncertified Medical-Surgical or SANE-A/P nurse. They should also not have helped the nurses review for the exam itself.
A: A Proctor is an individual who assists the Exam Manager at the Special Test Site on the day of the exam. They help the Exam Manager check in applicants, pass out exam materials, and monitor the examinees should the Exam Manager have to briefly leave the room in which the exam is being given. Special Test Sites with more than 10 applicants should have someone on site at the facility on exam day to assist the Exam Manager should they need to briefly leave the exam room to make a phone call or use the rest room. If the test site has more than 20 applicants, the Exam Manager must have a Proctor to assist them. Proctors must not be uncertified Medical-Surgical or SANE-A/P nurses. Usually the Exam Manager will be asked to select their own proctor to assist them.
Q: Can our facility
host both the Medical-Surgical and the SANE-A/P
exams at our Special
Test
Site?
A: Yes. To do this, please print out and complete the Medical-Surgical Special Test Site application and indicate this as instructed on the second page of that application. You will then be known as a
Combination
Special Test Site.
You need only include a single $100.00 site fee payment with your application for a combination Medical-Surgical and SANE-A/P Special Test Site.
Q: Other facilities
in our region would like to send their applicants
to our Special Test
Site, may
they do so?
A: Yes. On the Special Test Site applications, there is a box to mark which indicates your desire to have what we call an ‘open’ Special Test Site. This will indicate to C-NET that we are to accept and process any exam applications that list your Special Test Site as their exam site.
Q: We would like to
keep our Special Test Site in house, provided only
for our staff. May
we do so?
A: Yes. On the Special Test Site applications, there another box to mark which indicates your facility wishes have what we call a ‘closed’ Special Test Site. This will indicate to C-NET that we are not to accept or process any exam applications submitted by applicants who are not from your facility staff for your Special Test Site. PLEASE BE ADVISED: If you are apply to host the Medical-Surgical exam and choose to close your test site your staff will not be able to file their exam applications online. They MUST print and mail in their applications and indicate the City/State of the test site followed by the name of your facility.
Q: Where can our staff download and print out applications to register for the Medical-Surgical or SANE-A/P exams?
A: The application to register for the Medical-Surgical exam is available for download by clicking here, or by visiting the application and other forms section of the Academy of Medical-Surgical Nurses (AMSN) website.
The applications to register for the SANE-A or SANE-P exams are available for download by visiting the Certification Section of the International Association of Forensic Nursing (IAFN) website.Q: May our facility submit a package of multiple exam
applications for our facility nurses?
A: Yes. All applications should be filled out correctly, include all supplemental materials (relevant copies of: RN licenses, membership cards, etc.), as well as proper payment. Please make sure that the package of applications is mailed by the postmark deadline for the desired exam date. C-NET and the certification boards they serve do NOT make exceptions to application deadline dates or late fee policies for Special Test Site applicants. Please keep in mind that Medical-Surgical exam applications should be submitted to the Medical-Surgical Certification Board in Pitman, NJ and all checks written should be payable to MSNCB.
Q: May our facility submit a package of applications with one check/credit card to cover that group?
A: Yes. When paying by facility check, please include a list of the applicants covered by that check, as well as their individual exam fees (member or non-member rates). When paying by company credit card, provide the credit card information for that account on EACH application in the section regarding payment. Please keep in mind that Medical-Surgical exam applications should be submitted to the Medical-Surgical Certification Board in Pitman, NJ and all checks written should be payable to MSNCB.
Q: May our facility host a Special Test Site on a day other than
those listed?
A: We do not usually allow this. However; if your facility is closed (or under construction) during the stated twice yearly exam dates we may allow it. Please contact C-NET to discuss your situation.
Q: One of the nurses on staff at my facility asked me to contact C-NET regarding her exam application, may I do this?
A: No. C-NET has a strict policy regarding the confidentiality of our exam applicants. We will not give any application information to a third party. If an exam applicant has questions regarding their application status, they must contact C-NET directly. We also ask that Special Test Site contacts do not e-mail C-NET on behalf of any exam applicant, even if asked to do so by the applicant themselves. It is important that any individual filing an exam application with C-NET understands this policy and takes it upon themselves to contact C-NET with any questions or issues.
Q: Okay, I’ve read
the FAQ and I’m ready to submit an application to
create a Special Test
Site.
Where do I get one?
A:The application period for the May 2nd, 2009 exam is now closed. In order to be added to a list for twice yearly email reminders of when applications go live, please see the question below.
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Q: How do I sign up to be reminded via e-mail of application deadlines, as well as when Special Test Applications go up on your site?
A: Send an e-mail with the subject line: "ADD ME TO THE LIST" to: 'edien@cnetnurse.com'. Upon receipt your e-mail address will be added to a list that will mail out e-mail reminders twice yearly when Special Test Site applications for our Fall and Spring dates go up on this site.
Thank you for your interest in our exams! We look forward to working with you.